Variables included in the Dataset:
K-12
- Demographics
- School
- District
- Attendance/Dropout
- Grades/GPA
- Courses
- Test scores
- ACT/SAT
- Disciplinary action
- Teacher info (salaries, etc.)
Higher Education
- Demographics
- Type of college
- Enrollment
- Courses
- Major
- Grades
- Tuition/Scholarships
Workforce
- Demographics
- Salary
- Industry
Screening
- Is there data available for 2013?
- Can we access the data by August 15th?
Does this dataset appear to meet our needs for the Census study? YES
Explanation: The Michigan Center for Educational Performance and Information is currently in the process of linking of primary education, higher education, and workforce. Currently all K-12 student have a UIC (unique identification code) that some Michigan Universities have kept, so there is the ability to link primary and higher education for student that go to particular universities that have already been linked. Also, they do not give a specific time frame for how long a data request takes, but it does say there is a minimum turnaround time of two weeks.
Full Inventory
Purpose
- What is the purpose of the organization collecting the data?
“Agency responsible for collecting, securely managing, and reporting education data in Michigan.”
- Who else uses the data? (make a note if they sell the data to companies)
“Common users include researchers doing national studies or performing program evaluation across several entities in Michigan.”
Description
- What is the general topic of the data?
- K-12 Student Information
- Higher Education Student Information
- Workforce Information
- Longitudinal Education Information (includes K-12, Higher Ed, and/or Workforce)
- What are the earliest and latest dates for which data is available?
2007-2013
- How soon after a reference period ends can a data source be prepared and provided?
Minimum of two weeks.
Method
- What is the data collection method (portal, other)?
Portal
- What is the raw source of the collected data (teacher, superintendent)?
Unknown
Selectivity (conversely, the representativeness)
- What is the universe (e.g., population) that the data represents?
K-12 public schools, K-12 private schools for some data, and some higher education institutions (not specified which ones).
Stability/Coherence
- Note any changes to the universe of data being captured (e.g., including private schools).
Unknown
- Note any changes to the data capture method or sources of data.
Unknown
Metadata
- Is there a description of each variable in the source along with their valid values?
There are descriptions of the variables but don’t always have associated valid values.
- Are there unique IDs for unique elements that can be used for linking data?
Yes, all K-12 students have UIDs, which some keep throughout higher education.
- Can K-12 be linked to higher ed or higher ed to workforce?
K-12 can be linked to some higher education schools.
- Links to codebooks:
N/A
Accuracy
- Any known sources of error?
N/A
- Describe any quality control checks performed by the state (or data manager).
N/A
Accessibility
- How is the school-level data accessed (note if it needs to be screen scraped)?
There is a data dashboard that gives aggregate data for some variables at the student level that can be downloaded as csv.
- How is the student-level data accessed?
All investigators of project must read and understand the MEIS Data Access and Management Policy, submit request summarized on institution/personal letterhead, submit Confidential Data Request Application, sign Data Confidentiality and Security Agreement form, have IRB approval, and complete Assessment and Accountability Data Request Form. It should be noted that on the CEPI data request form is says, “CEPI is not staffed to handle most custom data requests, and many such requests must be denied. If we are able to fulfill your custom request, expect a minimum turnaround time of two weeks.”
- Note if IRB is needed or any other restrictions on accessing data.
Yes
- Any records or fields collected, but not included in data source?
Yes, grades and courses are collected for both primary and higher education but are not reported.
- Cost? - One time or annual or project based payment?
Unknown
Privacy and security
- Note any confidentiality policies or legal limitations other than FERPA:
N/A
- What do they consider personally identifiable information?
Any personally identifiable information (names, addresses, parents)
Research
- What research has been done with this dataset?
Research being done with this data must meet the “Michigan State Board of Education Mission and Priorities” (described here). Some examples of research projects that have been done with this data are Quantifying the Achievement Gap, Personal Curriculum Implementation Report to the State Board of Education, and Profile of English Learner Students and Former English Learner Students in Michigan.
- Research links: http://www.michigan.gov/mde/0,4615,7-140-22709_63924---,00.html
Describe any other notes you have or any gaps/concerns you see with this dataset: Since they are still in the process of linking education data, it is unclear how many colleges they have actually been able to link data to, if it is only a specific type of college (i.e. community college) this could affect analysis.