VT Census Case Studies : Idaho Longitudinal Education Data

Created and last modified by ziemer on 25 Sep 2015

Variables included in the Dataset:

K-12

  • Demographics
  • School
  • District
  • Attendance/Dropout
  • Grades/GPA
  • Courses
  • Test scores
  • ACT/SAT
  • Disciplinary action
  • Teacher info (salaries, etc.)

Higher Education

  • Demographics
  • Type of college
  • Enrollment
  • Courses
  • Major
  • Grades
  • Tuition/Scholarships

Workforce

  • Demographics
  • Salary
  • Industry

Link: http://www.boardofed.idaho.gov/research_stats/data_managment_council.asp 

 

Date Inventory Completed: 5/28/15

Screening

  • Is there data available for 2013?
  • Can we access the data by August 15th? Unknown. Council only holds 4 meetings year.

Does this dataset appear to meet our needs for the Census study? YES

Explanation: Submitted a data request form for higher education and workforce data. The Data management council meets once a month to review proposals. At this point it is not clear whether we will receive the data in time for the project. 

Full Inventory 

Purpose

  • What is the purpose of the organization collecting the data?

 “The Idaho State Board of Education is constitutionally and statutorily charged with supervising public education Idaho, K-20. The Board recognizes the need to measure how well our public schools are preparing children for higher education and how well higher education is preparing Idaho’s future workforce."

  • Who else uses the data? (make a note if they sell the data to companies)

Department of Education uses it to write summary reports, but it does not otherwise specify who else uses the data.

Description

  • What is the general topic of the data?
  • K-12 Student Information
  • Higher Education Student Information
  • Workforce Information
  • Longitudinal Education Information (includes K-12, Higher Ed, and/or Workforce)

 

  • What are the earliest and latest dates for which data is available?

2004-2013

  • How soon after a reference period ends can a data source be prepared and provided?

At least one year.

  • Can K-12 be linked to higher ed or higher ed to workforce?

Yes

Method

  • What is the data collection method (portal, other)?

Portal

  • What is the raw source of the collected data (teacher, superintendent)?

Unknown

Selectivity (conversely, the representativeness)

  • What is the universe (e.g., population) that the data represents?

K-12 and Higher Education Public Institution students


Stability/Coherence

  • Note any changes to the universe of data being captured (e.g., including private schools).

Unknown

  • Note any changes to the data capture method or sources of data.

Unknown

 

Metadata

  • Is there a description of each variable in the source along with their valid values?

Yes

  • Are there unique IDs for unique elements that can be used for linking data?

Yes

  • Can K-12 be linked to higher ed or higher ed to workforce?

Yes

  • Links to codebooks:

http://www.boardofed.idaho.gov/research_stats/documents/slds/p20w%20Data%20Dictionary%2003-24-14.pdf

Accuracy

  • Any known sources of error?

Unknown

  • Describe any quality control checks performed by the state (or data manager).

Maintained by the SLDS Program Manager

 

Accessibility

  • How is the school-level data accessed (note if it needs to be screen scraped)?

Only district-level data is available on the website and would need to be screen-scraped.

  • How is the student-level data accessed?

Must submit Data Request Form and if required the “Acknowledgement of Confidentiality Requirements”. Outside state agencies also require completion of an MOU and Memorandum of Agreement (MOA).

  • Note if IRB is needed or any other restrictions on accessing data.

Review council will determine if the request will require an IRB.

  • Any records or fields collected, but not included in data source?

Unknown

  • Cost? - One time or annual or project based payment?

Unknown

 

Privacy and security

  • Note any confidentiality policies or legal limitations other than FERPA:

Unknown

  • What do they consider personally identifiable information?

Unknown

 

Research

  • What research has been done with this dataset?

School performance report cards

  • Research links:  

http://www.boardofed.idaho.gov/research_stats/HS%20Feedback%20Reports.asp

Describe any other notes you have or any gaps/concerns you see with this dataset: Codebook: http://www.boardofed.idaho.gov/research_stats/p20w%20Data%20Dictionary%2009-23.pdf