Variables included in the Dataset:
K-12
- Demographics
- School
- District
- Attendance/Dropout
- Grades/GPA
- Courses
- Test scores
- ACT/SAT
- Disciplinary action
- Teacher info (salaries, etc.)
Higher Education
- Demographics
- Type of college
- Enrollment
- Courses
- Major
- Grades
- Tuition/Scholarships
Workforce
- Demographics
- Salary
- Industry
Screening
- Is there data available for 2013?
- Can we access the data by August 15th?
Does this dataset appear to meet our needs for the Census study? Potentially
Explanation: Hawaii has a streamlined process of accessing de-identified student-level data. Obtaining personally identifiable student data is possible but requires a research proposal and approval by a board that meets four times a year. Hawaii is currently working to set up their P-20 longitudinal data system, but is currently unable to provide linked information to researchers.
Full Inventory
Purpose
- What is the purpose of the organization collecting the data?"
To provide an evolving snapshot of the academic and social health of the public education system, and to create real-time feedback for teachers and administrators to help them regularly assess student performance, and create learning interventions when and where students need them."
- Who else uses the data? (make a note if they sell the data to companies)
Researchers, parents, policy-makers, educators
Description
- What is the general topic of the data?
- K-12 Student Information
- Higher Education Student Information
- Workforce Information
- Longitudinal Education Information (includes K-12, Higher Ed, and/or Workforce)
- What are the earliest and latest dates for which data is available?
2009-2015
- How soon after a reference period ends can a data source be prepared and provided?
A minimum of 15 days.
Method
What is the data collection method (portal, other)?
portal
What is the raw source of the collected data (teacher, superintendent)?
teachers and school administrators
Selectivity (conversely, the representativeness)
- What is the universe (e.g., population) that the data represents (public, charter, private)?
Both public and charter for K-12.
Stability/Coherence
Note any changes to the universe of data being captured (e.g., including private schools).
Unknown
Note any changes to the data capture method or sources of data.
Unknown
Metadata
Is there a description of each variable in the source along with their valid values?
No
Are there unique IDs for unique elements that can be used for linking data?
Yes
Can K-12 be linked to higher ed or higher ed to workforce?
Yes, but they are currently working on setting up their system and it is not available to researchers.
Links to codebooks:
NA
Accuracy
Any known sources of error?
Unknown
- Describe any quality control checks performed by the state (or data manager).
"HIDOE employees monitor and analyze the data throughout its life cycle (from data entry to data use) to ensure that the data is accurate, timely, and complete."
Accessibility
- How is the school-level data accessed (note if it needs to be screen scraped)?
School level can be downloaded from the website. 2014 proficiency: 2013-14MasterDataFile.xlsx
- How is the student-level data accessed?
De-identified student data can be requested by submitting a Data Request form. The Hawaii Department of Education then reviews and approves the request. It general takes several weeks to get the data through this process. If personally identifiable information is needed (e.g., all of the data they they have available, even cell levels smaller than what can be reported according to FERPA) researchers and submit a research application which is then reviewed by a board that meets four times a year. The data is transferred through a Secure File Transfer (SFTP)
- Note if IRB is needed or any other restrictions on accessing data.
IRB is required for research requests, but not for Data Requests.
- Any records or fields collected, but not included in data source?
For data requests, data is not included if there are too few students in a cell.
- Cost? - One time or annual or project based payment?
Depends on how long it takes them to collect the data.
Privacy and security
Note any confidentiality policies or legal limitations other than FERPA:
NA
What do they consider personally identifiable information?
Information that could be used to identify a person (e.g., if there are too few students in a cell)
Research
What research has been done with this dataset?
education program outcomes and effectiveness, improving academic outcomes, improving educational and workforce outcomes
Research links:
List of Institutions with which the Department has data sharing agreements: http://www.hawaiipublicschools.org/VisionForSuccess/SchoolDataAndReports/HawaiiEdData/Pages/data-quality.aspx
Describe any other notes you have or any gaps/concerns you see with this dataset:
