Variables included in the Dataset:
K-12
- Demographics
- School
- District
- Attendance/Dropout
- Grades/GPA
- Courses
- Test scores
- ACT/SAT
- Disciplinary action
- Teacher info (salaries, etc.)
Higher Education
- Demographics
- Type of college
- Enrollment
- Courses
- Major
- Grades
- Tuition/Scholarships
Workforce
- Demographics
- Salary
- Industry
Link: http://www.gadoe.org/Technology-Services/Data-Collections/Pages/Data-Collections-and-Reporting.aspx
Date Inventory Completed: 5/26/15
Screening
- Is there data available for 2013?
- Can we access the data by August 15th? Waiting for response
Does this dataset appear to meet our needs for the Census study? UNDECIDED
Explanation: Unclear if we would be able to gain access to the data by August 15th. Request has been submitted.
Full Inventory
Purpose
- What is the purpose of the organization collecting the data?
To monitor the status of Georgia’s education and use it to improve their system.
- Who else uses the data? (make a note if they sell the data to companies)
Authorized and authenticated GaDOE officials and information services personnel as needed to conduct their work. Also available to authorized and authenticated school and district personnel.
Description
- What is the general topic of the data?
- K-12 Student Information
- Higher Education Student Information
- Workforce Information
- Longitudinal Education Information (includes K-12, Higher Ed, and/or Workforce)
- What are the earliest and latest dates for which data is available?
Not mentioned
- How soon after a reference period ends can a data source be prepared and provided?
Not mentioned
Method
- What is the data collection method (portal, other)?
Portal
- What is the raw source of the collected data (teacher, superintendent)?
Teachers and school officials must submit the data and then only authorized and authenticated GaGOE officials process the data
Selectivity (conversely, the representativeness)
- What is the universe (e.g., population) that the data represents?
Public schools are required to report all student data. “Each district superintendent is required to report the total number of students who’re living within their county but attending a private school.”
Stability/Coherence
- Note any changes to the universe of data being captured (e.g., including private schools).
None mentioned
- Note any changes to the data capture method or sources of data.
None mentioned
Metadata
- Is there a description of each variable in the source along with their valid values?
Yes
- Are there unique IDs for unique elements that can be used for linking data?
Yes
- Can K-12 be linked to higher ed or higher ed to workforce?
K-12 can be linked to higher education. Not specified about workforce
- Links to codebooks:
Accuracy
- Any known sources of error?
Unknown
- Describe any quality control checks performed by the state (or data manager).
Unknown
Accessibility
- How is the school-level data accessed (note if it needs to be screen scraped)?
School “report cards” can be accessed through the Governor’s Office of Student Achievement. Otherwise, aggregate school level data must requested.
- How is the student-level data accessed?
Must be requested - request has been submitted.
- Note if IRB is needed or any other restrictions on accessing data.
N/A
- Any records or fields collected, but not included in data source?
Unknown
- Cost? - One time or annual or project based payment?
Unknown
Privacy and security
- Note any confidentiality policies or legal limitations other than FERPA:
N/A
- What do they consider personally identifiable information?
Student names
Research
- What research has been done with this dataset?
Not mentioned
- Research links:
N/A
Describe any other notes you have or any gaps/concerns you see with this dataset: Website is very thorough with how their data collection works, what teachers must submit, technical issues with submitted data, however it’s hard to tell how much data they actually have (i.e. how many year and how far into higher education).